WEDDING WEEK
Recommend venues and vendors in accordance with event budget and style
Schedule and attend all vendor meetings and interviews
Attend site visit(s) with client to establish the event style, direction and flow
Unlimited face to face meetings, phone and e-mail communication/advice for client
Guidance on wedding etiquette
Create budget; manage deposit schedule and payments
Review and negotiate all vendor contracts
Decor conceptualization and coordinate overall event vision and design
Act as the liaison between client and vendors for all logistical needs
Create complete timeline for celebration and share with all vendors
Lead all-vendor walk-through
Provide guidance and sample text for printed materials including save the date, invitation, ceremony program, and menu
Assist the client with wedding website, and provide a list of recommendations for save the dates, invitations and welcome notes
Format guest list for calligraphy
Set up and manage hotel blocks for out-of-town guests
Schedule and book all guest and family transportation to/from ceremony and reception
Collate, stamp and mail save the dates and invitations
Advise on menu planning and attend tasting with caterer
Coordinate sample table
Source and order items and packaging for favors and welcome gifts bags
Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list
Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design)
PRE-EVENT PRODUCTION
Attend final meeting with client and collect all celebration elements
Confirm all details and arrival times for vendors
Provide schedule for family and VIP guests
Coordinate all printed materials
Assemble and deliver welcome gift bags for out of town guests
Coordinate rehearsal with (or without) Officiant
Mange rehearsal dinner including timing and speeches
WEDDING DAY
Coordinate all aspects of wedding celebration
Oversee check-in of rentals
Create “steps of service” for catering team
Coordinate all deliveries and installations of celebration in accordance with vendor contracts
Coordinate distribution of final payments and gratuities
Manage and coordinate transportation for family and guests
Provide event emergency kit (including sewing kit, stain remover, etc.)
Provide and place restroom amenities basket
Organize and set up escort cards, place cards and menu cards
Oversee timely “flip” of room from ceremony to reception, if needed
Conduct final lighting, sound and temperature inspection prior to guest arrival
Conduct final seating and table check prior to guests welcomed to reception
Cue all music changes and speeches with band/DJ
Cue guest of honor and family for special moments including – cake cutting, toasts and dancing
Serve as point person for all vendors—cueing timing throughout event
Manage and remedy all moment-to-moment challenges
Arrange favors (if applicable)
Oversee strike of venue
Collect any celebration elements and gifts
Double check return/pick up of all rental elements from caterer and floral designer
Coordinate after-party
Coordinate post wedding brunch
What Our Happy Clients Have To Say
Jessie and her team were wonderful!!!!! She exceeded my expectations and made my vision come to life for our perfect wedding. It was very hard to find a planner who would be the first one there and last one to leave on the day of the wedding. Jessie and her team checked off all of our boxes- and me, being very particular- I wanted to make sure my day was covered and in good hands on my wedding day. Even with COVID- we had some last minute issues with vendors and she went over and above to help us find replacements with only 48 hours until the wedding date. We were treated like royalty on our wedding day and her wedding schedule went smoothly. I had a different vendor for every aspect of our wedding and she kept all of them in line and on schedule. Her team is very organized and finished every detail down to the tee. Highly recommend using them for any event planning service.
Our initial meeting with Jessie, my fiancé and I sat with her for close to two hours. I so appreciated the amount of time she took with us, working to get to know us as a couple, our vision for the wedding and leaving with action items to get us moving. Anytime throughout our year of planning where I began to feel anxious or overwhelmed, a phone call from Jessie would instantly relinquish any of my fears or anxieties. ESPECIALLY while planning a wedding during a national pandemic. Her optimism, her decisiveness and her ability to simply “get” what you are looking for simply go unmatched. She was super communicative, easily accessible, sought out approval for every detail and made sure communication amongst all vendors was taken care of throughout the process. She’s truly one of a kind.
